Minutes of Meeting 24th August 2016

Minutes of Committee Meeting held on Wednesday 24th August 2016

The meeting was held at 21 William Price Gardens at 8.00pm. Those present were: John Saunders, Deana Tarrant, Ray Marsh, Madeleine Lindsell, Steve Lindsell, Micheal Zeffertt, Wendy Brown, Paul Johnson.

1. Minutes of last meeting held on 27.07.2016

Minutes of meeting agreed and adopted.

2. Matters arising

Action: Paul to see if the article on the web site on burglar alarms has got the right email addresse. See if the police link has been truncated. John to get original article and send to Paul.

Action ongoing -John to confirm with Harrison Road School to secure the AGM date for end of September.

Paul to put most recent site visit report on the website. – action closed

Sarah Wareham has left FirstPort, but we have not been told of a replacement.

Action: Paul will pursue the issue of the audit fees imposed by FirstPort.

3. Treasurer’s Report

Balance to date £2041.37

£8.99 petty cash

+ £1.00 cash -membership for 6months only

Action: John has bought 4 bags of bark chippings for the flower bed at the top of the road, and will submit an expenses claim.

4. Parking (John to Lead)

John took pictures of parking at bottom of WPG with 8 cars on road side. FBC have said they will not permit resident only parking on the estate. We have to have a majority to support an option in order to fight this.

John and Michael have been canvassing residents to determine if a petition could be successful.

5. AGM Preparation

John to determine available date at the school. 7pm. Try 27th Sept, then 5th Oct. Then write a call for attendance for web site and also distribution to member houses.

Any Agenda items to be sent in 3 weeks before.

Format of the AGM. John is resigning as Chair and from Committee. Paul is prepared to take on the job. John will do the Chairmans report. Paul will be nominated and will then take over as Chair for the election of other officers and committee members. Michael is standing down from the Committee.

AGM agenda items:

Minutes of last AGM
Chair Report & Questions
Treasurer Report & Questions
Election of Chair, Vice Chair, Treasurer, Secretary
Resolutions:
Parking: Michael proposes that the AGM debate a mandate to create a petition for residents parking. Michael to draft a resolution and send a copy to Paul for Seconding, and to John for putting on the Agenda.
Annual subscription rate. Propose status quo: £2.00 per member.
Hedge thinning: present general plan and rough costing, and ask for mandate to agree details with FirstPort to carry out the work.
Web site report
AOB